AI assistants are popping up in meetings. Etiquette experts say be ready to ditch them if a coworker isn't comfortable.

Published: Saturday, May 17, 2025 at 8:55 am

AI Assistants in Meetings: Navigating the New Workplace Etiquette

Artificial intelligence is rapidly transforming the workplace, and one of the latest trends is the use of AI assistants in business meetings. These digital helpers are being employed to record conversations, take notes, and generate summaries, offering convenience and efficiency. However, this new technology raises important questions about workplace etiquette and employee comfort.

According to etiquette experts Daniel Post Senning and Lizzie Post of the Emily Post Institute, transparency is key. They advise informing colleagues when an AI assistant will be present in a meeting, especially if recording will occur. This allows participants to understand what to expect and potentially benefit from the AI's output, such as transcripts or summaries. Sharing the benefits of the AI's presence can often alleviate concerns and encourage participation.

Crucially, the experts emphasize the importance of respecting colleagues' boundaries. If a coworker expresses discomfort with the AI assistant, whether due to privacy concerns or a general aversion to being recorded, the user should be prepared to disable the technology. Ignoring these concerns could lead to reduced participation and a less productive meeting.

The rapid evolution of AI tools, like ChatGPT, means that the etiquette surrounding their use is constantly changing. The Emily Post Institute's upcoming book on business etiquette addresses this emerging landscape, acknowledging the need for flexibility and adaptability as AI becomes more integrated into daily work life. The core principles of courtesy and respect remain paramount, even as the tools we use evolve.

BNN's Perspective: The rise of AI in meetings presents a fascinating challenge. While the benefits of increased efficiency and accessibility are undeniable, it's crucial to balance these with the need for employee comfort and privacy. A proactive approach, prioritizing transparency and respecting individual preferences, is essential for fostering a positive and productive work environment. This is a good example of how technology can be embraced while still maintaining human-centered values.

Keywords: AI in meetings, AI assistants, workplace etiquette, Emily Post Institute, recording meetings, business meetings, ChatGPT, privacy, transparency, employee comfort, note-taking AI, meeting summaries, business etiquette, workplace technology, AI ethics.

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